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Asset inventory
Every asset with its own record: photo, category, serial, cost, location, assignee. Custom fields by category — buildings, vehicles, equipment, IT, furniture, artwork.
Fixed-asset management platform
Live · accepting clients
The fixed-asset workspace your finance team deserves.
One controlled environment for asset registration, monthly depreciation, GL reconciliation by location, QR-based counting, disposition workflows, and a column-level audit trail. No spreadsheets. No add-ons. No per-asset pricing.
The problem
Month-end close shouldn't feel like a forensic exercise.
Most finance teams still close fixed assets across a chain of disconnected tools — and lose hours every month doing it.
Without Fulcrum
- Excel workbooks emailed back and forth between accounting and operations.
- Depreciation calculated manually, off-system, with no audit trail.
- Physical counts in paper or in a separate inventory app, then reconciled by hand.
- Journal entries hand-keyed into the ERP at month-end.
- Auditors ask for evidence — three days of digging through old emails.
With Fulcrum
- Every asset, every location, every change in one controlled environment.
- Monthly depreciation runs as a single posting with full PDF preview and history.
- QR-based physical counting on a phone, reconciled against the book in real time.
- Journal entries exported in a format your ERP can ingest directly.
- Column-level audit log — every change tied to a user, a timestamp, a diff.
How it works
Four moves, every month, every location.
The fixed-asset cycle reduced to its irreducible steps. Each one is auditable, reversible, and tied to a real user.
Register
Every asset gets its own file: photo, category, serial, cost, location, assignee, custom fields per category.
Count
Field operators scan QR labels on a phone. Mismatches surface as transfer requests for admin approval.
Depreciate
Monthly straight-line runs with catch-up logic, GL reconciliation by location and account, and full history.
Export
Branded reports in PDF, Excel and CSV. Journal-entry export ready to ingest into your ERP of choice.
Screens
The product, in three views.
A purpose-built interface — nothing you will not use, everything you will need.
01Dashboard — KPIs, distribution, trend & alerts
02Assets — searchable, categorized, filterable
03Depreciation — auto-posting & period control
Capabilities
Built around what finance teams actually do.
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Automated depreciation
Monthly straight-line runs with scheduled posting, PDF preview, and full history. Period-end closing in one click. Every movement traceable and reversible.
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Multi-location counting
QR-based physical counts from a phone, mobile-first for field operators. Mismatches surface as transfer requests for admin approval.
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GL reconciliation
Reconciliation by period × account × location, with variance reports. The page your auditor asks for first, ready every month.
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Journal-entry export
Disposition workflow with gain/loss calculation. Journal entries exported in a format your ERP — Acumatica, SAP, Oracle — can ingest directly.
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Column-level audit log
Every change to twelve critical tables recorded with user, timestamp, and exact field-level diff. The detail an external auditor expects.
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Custom branding
Logo, colors, and dedicated subdomain. Reports for management or auditors carry the customer's brand, not a third party's.
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Roles & access
Admin, accountant, and operator roles with location-based access controls. Multi-factor authentication via TOTP supported.
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Bilingual UI
Designed bilingual from day one — English and Spanish out of the box, ready for cross-border operations.
Why Fulcrum
Built to be your single source of truth — not another silo.
01 · Tenant model
Dedicated tenant — not multi-tenant
Each customer receives an exclusive Supabase project. Your data never lives in a database shared with other customers. Row-level security enforced at the platform layer, not just the application.
02 · No counters
No tax on inventory or headcount
Register every asset across every location without worrying about overage tiers. The price doesn't scale with your operational footprint — it scales with the value you get.
03 · One platform
Depreciation, reconciliation & export — one workflow
The full month-end fixed-asset cycle in a single environment. No add-ons to license, no spreadsheets to maintain in parallel, no manual reconciliation against the ERP.
04 · Audit-ready
Column-level audit log
Every change recorded with user, timestamp, and the exact field that moved. The detail a Big-Four audit expects — without you assembling it manually the week before fieldwork.
Trust
Florida-based. Florida-incorporated. Florida-jurisdiction.
Fulcrum Systems LLC is a Florida limited liability company in good standing on Sunbiz, with a principal place of business in Miami-Dade County.
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Encryption everywhere
AES-256 at rest, TLS 1.2+ in transit. Industry-standard cryptography supported by our cloud providers.
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FIPA-aligned
Breach notification within 10 days as third-party agent under Florida Information Protection Act §501.171.
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Your data, exportable
Full CSV and SQL export at any time. No vendor lock-in. Schema definitions, data tables, and uploaded files included.
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MFA & least privilege
TOTP multi-factor authentication, server-side authentication validation, least-privilege access controls.
Frequently asked
Common questions.
How does pricing work?
Pricing is tailored to the operational scope of each customer — locations, users, integrations, and onboarding scope. We size the subscription to your real footprint rather than charging per asset, per user, or per module. Request a demo and we'll prepare a written proposal within a few business days of the call.
Where is my data stored?
All Customer Data lives in a dedicated Supabase project hosted on AWS in Oregon (us-west-2). Transactional emails are relayed through Resend in Virginia (us-east-1). No data is transferred outside the United States in the normal course of operation.
Can we export everything if we leave?
Yes. On termination for any reason, Customer Data is available for export for thirty days at no additional charge — CSV one file per logical table, plus full SQL with PostgreSQL schema definitions and uploaded files. Your data is yours; we hold no ownership claim.
How does the platform integrate with our ERP?
Fulcrum Assets exports journal entries in a structured format that ingests directly into the major ERPs (Acumatica, SAP, Oracle, NetSuite). Real-time bidirectional sync is custom work, scoped and quoted separately under a Statement of Work.
Do you have SOC 2 certification?
Not yet. The technical controls a SOC 2 audit would test — multi-factor authentication, row-level security, encryption at rest and in transit, audit logging, breach notification, incident response — are all implemented. The external paper trail is what we have not yet completed. If a customer requires SOC 2 contractually, we plan it together.
How long does onboarding take?
Standard onboarding targets three business days from signature: tenant provisioning on day one, locations and categories on day two, asset register import and admin training on day three. Timing depends on how quickly the customer can supply existing inventory data.
What support do you provide?
Business-hours support Monday through Friday, 9am–6pm Eastern Time, with a one-business-day target first response. Service-level commitments are written into the Master Services Agreement, with service credits if uptime falls short of the published commitment.
Can our brand replace yours in the application?
Yes. White-label mode replaces the Fulcrum Assets logo and name with the customer's own branding inside the application and on every report. We retain a small "Powered by Fulcrum Systems LLC" attribution in the footer of generated documents.
Request a demo
20 minutes. The full month-end cycle.
We walk through dashboard, asset creation, QR counting, depreciation, disposal, GL reconciliation, and reporting — using a realistic dataset, not slides. Tell us a bit about your operation and we'll send a calendar link.